Executive Assistant Help Desk

Profile

Job specifications are intended to present a descriptive list of the range of duties performed by employees.  Specifications are
not
intended to reflect all duties performed within the job.
SUMMARY
Global Technical Services a subsidiary of **MEMBERS ONLY**SIGN UP NOW***. is currently seeking a qualified Executive Assistant for a government client in Washington, DC.  The Executive Assistant provides high-level administrative support by providing information management support and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. In addition, the Executive Assistant performs a wide range of administrative and project activities associated with maintaining the day-to-day function of the Help Desk and its employees. The Executive Assistant reports to the Program Manager.  The Executive Assistant will maintain the Program Managers calendar by planning and scheduling meetings, conferences, teleconferences and travel.  In addition, the Executive Assistant will manage the conference room and Conference line schedules for all Help Desk Employees and work with respective companies to ensure contract requirements are met in reference to employee numbers and HR functions.
ESSENTIAL DUTIES & RESPONSIBILITIES
Managing the day-to-day operations of the Office
Maintains customer confidence and protects operations by keeping information confidential
Organizing and maintaining files and records
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions
Maintaining and requesting Security Clearances for New Employees
Managing projects and conducting research, as needed
Preparing and editing correspondence, reports and presentations
Providing quality customer service
Assist with employee onboarding and recruiting by managing the process lifecycle. This will include scheduling interviews and tracking hiring/firing process by stage and maintain a current status report.
Set up monthly lunches. This will include coordinating food orders and delivery, as well as post-event clean up.
Set up regular all hands meetings and ensure video teleconference is up and running.
Track all employee’s paid time off and attendance.
Ensure timesheets and expense reports are submitted to the appropriate company in a timely manner.
Point of contact for time-off request approval and tracking.
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
Required (Minimum) Qualifications
Applicant must currently have/be able to obtain a Public Trust Security Clearance
High school diploma or equivalent (GED)
3-5 years of experience as an Executive Assistant/Administrative Assistant
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access, Visio and Project)
Excellent calendar management skills.
Expert MS Office skills including Word, Excel and PowerPoint and Outlook.
Experience scheduling travel arrangements for management.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Knowledge, Skills and Abilities
Excellent oral and written communication skills
Excellent face to face and phone etiquette
Ability to work in a fast-paced, dynamic environment
Ability to interface with all levels of management.
Excellent time management, scheduling, and organizational skills
Ability to work well in a team setting
Preferred
N/A
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. No travel is required.
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
Public Trust or the ability to obtain and maintain a Public Trust clearance.  (Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.  Accordingly, U.S. Citizenship is required.)  
Shareholder Preference.
 BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, BSNC shareholder descendants and BSNC shareholder spouses, in that order.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
Visit our website at
****for more details and to apply.
# of Vacancies
1
Job Requirements

Company info

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